+44 203 287 0899 info@solvaa.co.uk
A piece of corrugated card with the text Process Automation on it, alongside a black market pen and some wooden discs with letters printed on them. This is overlaid with text which says : Automate tasks using Zapier : 5 quick wins! Includes a small Solvaa logo in the corner.

As a business owner, life can get overwhelming. Between working on client assignments, running your own company, and maintaining some kind of family or social life, it’s almost impossible to do it all without a solid foundation and proper organisation.

Productivity tools are the first step towards getting organised. They exist in many forms and sizes – from online applications to smartphone apps.

In this article, we discuss four productivity applications that can result in big changes for your business and your own productivity. They are all very different, and not mutually exclusive; you can very well use one of these tools for your to-do list, another to keep client work organised, and a third to keep track of ideas and projects. Or you can use one productivity app for everything!

Here are four unbeatable productivity apps that will change the way you do business – in a good way.

 

Asana: ‘The easiest way for teams to track work – and get results.’

 

Asana is a great task management tool for teams, although many individuals use it as a productivity app. Its main power comes from being highly customisable and having over a hundred different integrations with other tools to choose from. Zapier extends this connectivity further by using its pre-built integrations to link Asana with over 5,000 applications including Gmail, Calendly and Slack to streamline your workflows and reduce manual tasks.

 

Main features:

  • Project tracking and automation.
  • Customisable dashboard and views.
  • Easy tracking of tasks within projects or per team member.

 

Pricing: The free version is guaranteed to get you hooked: It offers unlimited tasks, projects and conversations. For task dependencies, start dates or to add more than 15 members to your team, you’ll need one of the paid versions. Asana Premium starts at £9.99 per month (billed annually), for a team of up to five members and the Business plan is from £20.99 (billed annually) per month.

 

Airtable: ‘Looks like a spreadsheet, acts like a database.’

 

Airtable is the newest arrival on the block and it looks promising – although some might say it’s more of an online database than just a productivity app. It is very versatile and comes with a number of different applications and pre-existing templates: It has everything your average spreadsheet program has, plus most of the features of a productivity app.

To improve productivity further you can unlock the power of Zapier with Airtable to integrate with applications such as MailChimp, Microsoft Outlook and Google Sheets, as well as many others.  The full list of Zapier / Airtable integrations is here.

 

Key features:

  • Looks like a spreadsheet at first sight.
  • Extremely customisable view – spreadsheet, calendar, form, and others.
  • Lots of templates for specific projects: Content calendar, event planning, project tracker, marketing campaign, and dozens of others. Or you can start from scratch!

 

Pricing: The free version of Airtable has everything mentioned above, but the extra options and possibilities in the paid version would make any productivity aficionado drool. Airtable paid versions start with the Plus package at just $10 (about £7.50) per user per month.

 

Trello: ‘Lets you work collaboratively and get more done.’

 

Trello is a very visual productivity tool and can be compared to a whiteboard with sticky notes. You can create as many boards as you’d like and rearrange the sticky notes (cards) just as easily. Trello allows you to effortlessly track processes and follow the progression of a project visually.

 

Key features:

  • Unlimited boards with drag-and-drop card system.
  • Each card contains all information about a project: Comments, labels, due date, checklists, attachments…
  • Allows you share a specific card on a board with a team member without having to share the whole board.

Zapier can also be used to integrate Trello with applications such as Microsoft Outlook, Excel and Dropbox.  This means that you can create cards automatically from emails, or add data to Excel from Trello.  The possibilities are endless and will further improve workflows using automations.

 

Pricing: Trello’s free option has unlimited boards, members, cards and more, but only one “power-up” (integration) per board, and limited attachments. Trello Business Class starts at $9.99 (about £7.60) per user, per month (paid annually) and the Enterprise option costs $17.50 (£13.30) or less per month (paid annually), depending on the number of users.  For example, the cheapest rate is for 5,000 users and is priced at $7.38 per user per month.

 

MeisterTask: ‘The most intuitive project and task management tool on the web.’

 

Meistertask is technically the smallest of the productivity tools in this article, but it has earned its place on the list. The free version offers unlimited projects and team members, integrations with many different other apps, and easily links documents from Dropbox or Google Drive. The dashboard (which works with so-called “cards”) is very intuitive and easy to customise. 

Meistertask is yet another application that can be used with Zapier to connect to thousands of other apps.  The full list of integrations is here, but include the full suite of Google and Microsoft software tools.

 

Key features:

  • Task relationships: You can mark tasks as related to each other, duplicated or blocked by other tasks.
  • “Section Actions” allow you to automate recurring steps in your workflow.
  • Flexible project boards adapt to your existing workflows.

 

Pricing: The free version offers unlimited projects and team members but limited file attachments and integrations. The pro plan starts at £8.25 per user per month and offers statistics and workflow automation on top of priority support, unlimited integrations, and file attachments up to 250MB.

 

Features comparison

Meistertask Asana Airtable Trello
Free option? Yes Yes Yes Yes
Paid version (per month, paid annually) From £9.99 From $10 From $9.99
Team members Yes Yes Yes Yes
Workflow automation Pro version Yes No No
Attachments Yes Yes Yes Yes
Integration with Zapier Yes Yes Yes Yes
Task dependencies Yes Premium Link between tables No
Search option Yes Yes Yes Yes
Subtasks Unlimited Yes No Checklist inside cards
Tags or labels Yes Yes No No
Integrated chat Yes Yes Yes Yes
Desktop app Yes No Yes Yes
Mobile app Yes Yes Yes Yes
Forward e-mail to create task Yes Yes No Yes
Gantt chart view Business plan only Premium plan only Pro version only Only via an add-on

 

There are many other productivity tools around. We’ll refrain from claiming that some are better than others – it really all depends on personal preference, and of course the needs of your business. 

No matter what those are though, you can rest assured – there is a productivity app which will suit you perfectly and we are confident that productivity tools will change the way you do business.

Learn more about productivity

We have a FREE MASTERCLASS where you can learn all about improving your productivity.  It’s easy to sign up and you’ll learn how business process automation can help you increase efficiency and allow you to run your business on autopilot.

 

Our other resources

We also have plenty of free resources:

Read more about how our certified experts use Zapier workflow automations to simplify processes and increase efficiency.

Solvaa is a process and automation consultancy specialising in improving sales, operations and financial administration workflows. We help you to simplify and streamline existing processes, integrate your business tools to make data transfer more efficient and automate manual tasks to increase productivity. We are Zapier Certified Experts, Pipedrive Certified Experts and Xero Certified Advisors. 

Contact us today to discuss how Solvaa can help you simplify, improve and automate all aspects of your business with Zapier to save you time, reduce costs and keep you agile as you grow.

Related Posts

A draft stamp on its side with the word DRAFT with the orange Zapier logo.

New cool Zapier feature coming soon : Zap editor Drafts (in beta now!)

If you’ve ever had to tweak one of your Zaps then you’ve always had to turn it off first, which is always a worry as you may be missing vital automations which should be triggering while you work on it. So, when we received an email from Zapier inviting us to take...
Closeup of a section of a light grey keyboard with a blue ‘Organise’ button. Solvaa logo in top right hand corner.

How to organise your zaps

If you’re a new Zapier user then learning how to organise your zaps will help you manage them efficiently from Day 1.  As an existing Zapier user, if your zaps aren’t organised then you may find that it gets harder and harder to find the zap you’re looking for....
Everyday man dressed as a superhero with the text Citizen Developer on his chest.

What is a citizen developer and how can they help deliver automation success?

You may have heard the expression "citizen developer" being thrown around a lot recently so we wanted to get some more insight into what one is and whether they should be an integral part of every business. At Solvaa we talk about the concept of "systems and...
Toy robot on an orange background with the text “What are the benefits of using Zapier” in black along with a Solvaa logo.

What Are The Benefits Of Using Zapier?

If you’re wondering how Zapier can benefit your business then think about what your ‘pain points’ are, because the chances are it can address many of them.  Most people do not sail through the day, working in the most streamlined, optimised manner possible.  I would...
Turquoise letters of the alphabet flying around randomly.

How to unlock the power of Zapier’s text formatter

If you haven’t used Zapier’s inbuilt text formatting function then you may be surprised by just how powerful it is.  Many zaps process character data in one form or another, and if the data isn’t ‘clean’ then it won’t look neat when it’s output onto invoices, used in...
Mockup of a computer screen in an office with the Zapier homepage displayed on the monitor.

How to get started with Zapier

  If you’ve never used Zapier before then getting started can seem daunting.  Although the Zapier website has many examples of automations you can build, the most important thing to do before you even consider automation is to review your processes. If you’re...
Rear view of successful businessman relaxing in his office with his hands behind his head.

The benefits of automation in business

Everyone is talking about automation in business but many people aren’t sure what it actually means and what the benefits are.  It sounds really complicated and time-consuming, and (even worse) expensive!  Who would actually bother finding out?  We want to bust those...
POV shot of a man with a typical digital nomad lifestyle working on a beach with his laptop open next to a hut and his belongings.

How to be productive as a digital nomad – top tips from nomads themselves

Many of us are location-independent workers these days, able to earn an income online whether working from different places as a part-time or full-time digital nomad or from a single location. Location-independent workers can choose their hours and location, and all...
Flatlay of a macbook, glasses, coffee and plant on a dark desk with overlaid text saying 'Trello checklist for social media engagement'.

How to automate creation of a Trello checklist for handling Twitter engagements

Keeping on top of your social media accounts can be extremely time-consuming.  It takes so much longer than you think to create content and post it, and you can then waste hours on engagement. If you regularly nip in to check for comments then you can easily fall into...

Case study: Sales process optimisation in Pipedrive brings business health to the forefront at Farnell Clarke

“Kelly is super organised and professional—she’s on it.”  — says Frances Kay, Director and Shareholder at Farnell Clarke. Too Long; Don’t Read (or scroll) Find information quickly on how we helped set Farnell Clarke up for success with our business process...
An image showing spring cleaning for your technology stack.

Spring clean your tech stack: how to review your apps to save money and boost efficiency

As the flowers bloom and the birds chirp, it's time for that annual ritual: spring cleaning. While you're tidying up your physical space, don't forget about your digital domain. Yes, we're talking about your tech stack. The term 'tech stack' refers to the suite of...
Close-up of a businessman's hand placing the roof on a house made out of building blocks.

How can I use Zapier’s Sub-Zap feature to save time with automation?

One thing we love about Zapier is how it is constantly evolving and introducing new features, like the new Sub-Zap function. Sub-Zap by Zapier is one of the built-in tools which Zapier developed to supplement the functionality that your other business apps provide....
Blue square with the text “How to automate a 7 day sales cadence of activities in Pipedrive” on a teal background with brass paperclips, a mug of black coffee, plant and a Solvaa logo.

How To Automate A 7 Day Sales Cadence Of Activities In Pipedrive

Creating a structured sales cadence is vital when prospecting for new business.  If you don’t follow up leads, or adopt a haphazard approach then they are less likely to convert into sales.  A sales cadence is a series of activities where you contact a person or...
Computer keyboard with a large blue Help button with the letters lit up and shining upwards.

How to get help with Zapier

If you’re just starting out and need some help with getting the best out of Zapier, or you’re simply stuck and don’t know where to turn, then we have some useful resources for you. Zapier’s Zap Editor has a help icon at the top (the blue question mark button) which...
Side view of a girl with a superhero cape, with Solvaa logo and text 'Become an automation superhero'.

Become an automation superhero with Zapier

Although Zapier is brilliant at connecting the apps you use every day, it also comes with over 20 inbuilt functions which will help you become an automation superhero in no time! These functions are a range of helper apps that we’ve listed on our free cheatsheet which...

The Advantage Of Automation

Our Chief Problem Solver, Kelly Goss recently joined Shelley and Jo on the Virtually Amazing podcast to talk about the advantage of automation and how it can help businesses.  They also discussed how automation skills can be used by VAs to broaden their service...
: A laptop and plants on a wooden desk with grey wall, with text overlay saying ‘save contact form submissions in a spreadsheet’.

How to automatically save contact form submissions in a spreadsheet

If you use a form on your website for visitors to contact you then you will usually get their details emailed to you so that you can then respond.  Whilst this works adequately as a lead notification system, what would be more useful is to save contact form...
Image of the Pipedrive mobile app for Solvaa blog post "Optimise Your Sales Journey On-the-Go with Pipedrive’s CRM Mobile App"

Optimise Your Sales Journey On-the-Go with Pipedrive’s CRM Mobile App

In the dynamic world of sales, maintaining connectivity and organisation is paramount for success. Pipedrive's CRM mobile app presents a comprehensive solution, acting as a versatile sales pipeline and lead tracker that empowers businesses of all sizes to effortlessly...
Wooden blocks spelling 'LEARN' on a wooden surface with plain blocks in the foreground and background.

Free checklist to help you justify an automation learning budget

If you’re keen to learn more about automation then it’s likely you’ll need to justify the budget with your boss.   You may be competing with many other requests for finance so it’s vital to ensure you have a good business case. So where do you start?   We have the...
Confused businessman standing at a crossroads with options to go left for Robotic Process Automation or right for Business Process Automation.

Which type of automation tools suit a small to medium sized business?

Automation is nothing new, with the first robot invented over 100 years ago (credited to Leonardo Torres y Quevedo for inventing a machine for playing chess if you're interested!), and manufacturing businesses first adopting the use of robots in their physical...
Automate ebook

Get our free ebook

Learn about how business process automation with Zapier can help you to run your business on autopilot. The ebook is packed with real-life examples, use cases, and success stories. Whatever kind of business you have, you can use automation to help you work smarter, not harder.

Thanks! Your ebook is on the way.

Pin It on Pinterest

Shares